A work instruction covers one task in enough visual and procedural detail that a new employee can perform it correctly without supervision. Keep it scoped to a single task — if you need three work instructions to cover a role, write three, don't combine them.
Free Template
Free Work Instruction Template
A single-task, step-by-step template with room for exact tools, timing, and a pass/fail check at the end.
01
Work instruction template
Copy this structure per task. Guidyy fills the steps section automatically when you record.
- Task name — the single task this covers
- Tools/materials needed before starting
- Steps 1-N — auto-generated by Guidyy from a screen recording
- Pass/fail check — how to confirm it was done correctly
- Last reviewed — date stamp
02
One task per instruction, always
The moment a work instruction covers two tasks, employees start skipping the parts that don't apply to their specific situation. Split it.
FAQ
Frequently asked questions
Is this template free?+
Yes.
How is this different from an SOP?+
A work instruction is narrower — one specific task, in fine visual detail. An SOP can cover a broader multi-step process.
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